Charter Bus Prices in Santa Rosa
If you’re wondering how much it costs to rent a charter bus in Santa Rosa, you’ve come to the right place! As a leading provider of group transportation services across Sonoma County and the entire Bay Area, we know exactly what it takes to plan—and budget for—your next trip. Whether you’re coordinating a wine country tour through Healdsburg and Sebastopol, organizing corporate travel to the Sonoma County Fairgrounds, or shuttling wedding guests to venues like Vintners Resort and Paradise Ridge Winery, our team is available 24/7 to help you find the perfect bus at the perfect price. Call our reservation specialists anytime at 707-324-7790 to get an instant quote on your next charter bus rental in Santa Rosa!
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Coach Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
How Much Does a Charter Bus Rental Cost in Santa Rosa?
The cost of renting a charter bus in Santa Rosa typically ranges from $1,200 to $6,000+ for multi-day trips, with shorter local rentals starting around $1,295–$3,000 per day depending on vehicle size and availability. Minibuses generally cost $1,095–$2,500 per day, while full-size 56-passenger coaches run $1,595–$3,500+ per day. Final pricing depends on several factors including trip duration, mileage, number of passengers, and time of year. You’ll receive an exact, all-inclusive price before you book so there are no surprises.
To get an accurate quote quickly, use our online tool or call our team directly at 707-324-7790. We’ll ask about your itinerary, headcount, and any special requests to provide you with a custom package that fits your budget. Once you have your quote, you can easily book your bus online in minutes!
What Factors Influence Charter Bus Prices in Santa Rosa?
Several key factors influence the final cost of your charter bus rental in Santa Rosa:
- Trip Duration: Longer trips cost more. Local trips are often billed by the day; multi-day or out-of-town trips may be billed by total mileage.
- Vehicle Type & Size: Larger buses (e.g., 56-passenger coaches) cost more than smaller minibuses. Upgraded models with premium amenities may also affect pricing.
- Seasonality/Demand: Peak demand periods—such as harvest season/wine country events, summer wedding season, or major festivals like the Sonoma County Fair—can increase rates due to limited availability.
- Pickup Location: If your trip starts outside of Santa Rosa (e.g., San Francisco, Oakland, Sacramento), you may pay extra for “deadhead” mileage to position the bus.
- Itinerary Complexity: Multiple stops, layovers, or custom routing (e.g., winery shuttles in Dry Creek Valley and Russian River Valley) may require additional planning and impact the price.
- Amenities: Buses with restrooms, WiFi, power outlets, or other upgrades may carry a higher base rate.
When you request a quote, we’ll break down all costs upfront so you know exactly what’s included. There are no hidden fees—just reliable service at a fair price.
Sample Trip Pricing Examples
To give you a better idea of what to expect, here are some real-world examples of recent charter bus quotes for groups traveling in and around Santa Rosa:
- Example 1: A local high school books a 56-passenger charter bus for a day trip to San Francisco (about 120 miles round-trip). The total cost comes to $2,800, which breaks down to $50 per student if 56 students are riding.
- Example 2: A corporate group needs a 25-passenger minibus for a two-day retreat at a Sonoma County winery. Their total price is $3,400 ($1,700 per day).
- Example 3: A wedding party rents a 20-passenger minibus for six hours of shuttle service between hotels and a vineyard venue. Their all-inclusive rate is $1,950.
Every trip is different, but these samples should help you estimate your budget. For exact pricing, contact our team with your trip details and we’ll provide a personalized quote within minutes.
Example #1
A local tech company needs a daily employee shuttle from downtown Santa Rosa (Courthouse Square area) to offices in the Sonoma County Airport Business Park. They book a 25-passenger minibus for a two-week pilot program, running two round trips per day (approx. 20 miles round-trip). The quoted rate is $1,400 per day, totaling $14,000 for 10 days. This includes all mileage, driver hours, and onboard WiFi for commuters. The company plans to extend the contract after a successful trial.
Example #2
A bride and groom are hosting their wedding at Vine Hill House in Sebastopol and want to provide transportation for guests staying at two hotels in downtown Santa Rosa. They book a 20-passenger minibus for a six-hour block, allowing time for multiple trips between the venue and hotels (approx. 30 miles total). The all-inclusive price is $1,950. Split among 20 passengers, the cost is less than $100 per person—cheaper than a rideshare and far more convenient for out-of-town guests navigating country roads.
Example #3
An elementary school in Petaluma is taking fourth graders on a field trip to the Charles M. Schulz Museum in Santa Rosa. They need a 56-passenger charter bus to accommodate students, teachers, and chaperones. The museum is about 40 miles round-trip from the school. The quote comes to $1,295 for the day, which includes the bus, driver, and onboard DVD player for an educational video. With a full bus, the cost per person is under $25—well within the PTA’s budget for student activities.
Example #4
A group of friends from Sacramento wants to spend a weekend touring wineries in Healdsburg and the Russian River Valley. They book a 15-passenger minibus for two days, with pickup at a central location in Sacramento. Because the bus has to deadhead from Santa Rosa to Sacramento (about 90 miles each way), the price is higher than a purely local trip. The total cost is $3,800 for the weekend, including all mileage, driver lodging, and gratuity. The organizer collects $253 from each of the 15 participants to cover the expense.
Example #5
A Santa Rosa Junior College sports team needs transportation to an away game at a rival school in the Bay Area. They require a 56-passenger charter bus to carry players, coaches, and equipment. The destination is 60 miles from campus, making a 120-mile round trip. The quoted price is $1,600 for the day. The athletic department covers most of the cost, with a small contribution from team fundraising efforts. The coach appreciates having a single vehicle large enough for everyone to travel together and review strategy en route.
Example #6
An industry association is hosting a three-day conference at the Hyatt Regency Sonoma Wine Country and needs continuous shuttle service between the hotel, the Sonoma County Fairgrounds, and offsite dinner venues. They contract two 25-passenger minibuses for eight hours per day, plus a backup vehicle on standby. The rate is $1,800 per bus per day, totaling $10,800 for both vehicles over three days. Attendees praise the frequent, reliable service, and the organizers plan to use the same setup for next year’s event.
Get live availability & our best deals by calling or using our online quote tool. We're here 24/7/365 and would love to earn your business!